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© Proceedings of the Ruhuna Quality Assurance Sessions 2021 (RUQAS 2021)
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21 September 2021

• Proper communication channels for DCEU with the Board of Studies and Faculty Boards have
been established.

• Proper procedures were developed for appointing visiting staff for the courses.

• Duties for the Coordinators of EDPs and ECs and the responsibilities of DCEU pertaining to
courses/ programmes have been prepared and communicated to the respective parties.

• The process was developed for proper maintenance of the records pertaining to all the

activities.
• Steps have been taken to work efficiently and effectively at the Centre.

• Steps have been taken for proper financial management and maintaining the records properly.

Quality enhancement of examinations/ assessments of External degrees (EDP) and Extension

courses (EC)

• Proper mechanism was developed to conduct examination work efficiently.

• The process for conducting examinations and releasing results has been expedited.
• Process for appointing examiners, moderators, marking, etc. have been revised to make them

more transparent and effective.

• Procedure for handling examination work is properly documented.

With the implementation of the above processes, the DCEU has shown improvement in the processes
with many aspects such as support to the learners for communicating their problems with DCEU,

conducting examinations at the proper time, expediting the results releasing process, proper conducting
of academic programs/ lectures and proper handling of office work and working inefficient manner,

etc.

Conclusions

Setting the standards and the mechanism for enhancement of the quality and implementing

internalization of quality assurance procedures for the ODL system in DCEU has been successful.
Some more procedures need to be established in the future.

References

Bhupendra S. and Patanjali M. (2016) Quality assurance in distance education, Journal of Applied
Research in Open and Distance Education. 24(1).

Manual for Quality assurance of External Degree Programmes and Extension Courses (2013)

University Grants Commission, Sri Lanka.

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