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© Proceedings of the Ruhuna Quality Assurance Sessions 2021 (RUQAS 2021)
st
21 September 2021

Methodology

The work plan of the BRITAE project consists of seven Work Packages; 1. Preparation for BRITAE
activities, 2. Development of Innovative and adaptive Curricular on Agroecosystem resilience-related

food security and climate change, 3. Development of Smart Agro-ecosystem based Resilience Center

for teaching, learning, research and development (SARC), 4. Development and implementation of
Master's degree Programme on Building Resilience in Tropical Agroecosystems, 5. Systematic and

Monitoring Quality Assurance, 6. Dissemination and Exploitation of Results, 7. Project management
and Work Package 5. designated as Systematic and Monitoring Quality Assurance aims at ensuring

systematic monitoring and evaluation of the project’s activities to maximize the likelihood that the

project will deliver its planned outputs and achieve its intended outcomes. In order to achieve this
target, several methods of monitoring the progress were planned in the proposal of the work plan.

Within the first year of the project, two evaluation methods were used for the purpose of monitoring
the project quality.

Annual Self-Evaluation Exercise

An evaluation questionnaire was used to conduct the self-evaluation, which addressed general project

success indicators based on previous experience of similar projects. The project coordinator and the

lead partners for the quality work package agreed on the criteria and questionnaire format. This
questionnaire consisted of four main areas named; 1). Overall Project Objectives, 2). Planning,

Coordination, and Management of the Project, 3). Implementation of the Project, 4). Project Results

and Outputs. Under each area mentioned above, there were several sub-indicators and project members
were asked to rate each of them on a scale with five levels (poor, needs improvement, meets

expectations, above average, excellent). In addition, as part of project progress reporting, lead partners
for each work package were asked to report their progress against the project work plan and the

qualitative and quantitative performance indicators which appear in the Project Quality Plan. The
quality plan was developed by the quality management team and all the other partners have agreed on

the indicators relevant to their work packages. Under each of these two methods, comments of project

members were obtained at the end.

Evaluation by Consortium Meeting Participants

The BRITAE Consortium meeting participant evaluation form was created to capture both quantitative
and qualitative indications of meeting quality. This evaluation is aimed at ensuring that meetings

taking place in the course of the project are conducted appropriately and effectively. Evaluation forms

were distributed to all participants at the end of each consortium meeting. For the kick-off meeting in

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