Page 134 - Proceedings-edit-2021_09_20-final

© Proceedings of the Ruhuna Quality Assurance Sessions 2021 (RUQAS 2021)
st
21 September 2021

Data Entry, Handling, and Analysis

The system is currently managed by the IQAC of the Faculty of Agriculture. The form is shared
among the office bearers of the associations, coordinators of the establishments within the university

project coordinators for data entry. However, the students shall not get the authority to fill the form

directly. As all student associations of the university have a patron, the system authorizes the patrons
to fill in the information on the events organized by the students. The proposed system collects the

information indicated in Table 1. As it is a centralized system, additional entries could be added to the
form at any time. The system stores the images or any other supported attachments such as PowerPoint

presentations in the Google drive of the system administrator. The system automatically generates a

summary of all events along with graphical illustrations. In addition, all the data can be downloaded as
a comma-separated values (CSV) file that can be opened with MS Excel.

Table 1: The information collected by the system

Google form entries

Timestamp (Automatically generated by the form)
Organizer of the activity (Dropdown list)

Name of the reporting person
Designation

Contact number of the reporting person

E-mail address of the reporting person
Department (for department-level activities)

Association (for student associations)
Title/ Name of the Activity

Date and Time (Date and time of Commencement)
Duration

Target Groups

Objective/s
Location/ Delivery Media

Invitees/ Resource persons
Source of Funds

Outcomes/Achievements

File upload
Total cost

Any other comments

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